The Contracts & Project Management in the Public Sector

Course Overview:

Excellent organizations understand well the benefits of lower total cost and higher productivity resulting from mastering best practices in the important phases of project and contract management. With a focus on the best practices for processes, methods, and techniques, this program will make a great contribution to the skill sets of those involved in contracts and projects

Course Objectives:

At the end of this course, the participants will be able to:

Know their outcomes before you start a project
Deal with volatile materials pricing
Discuss the importance of planning and how to manage the Planning Process
Learn about contract types and how they transfer risk
Define how to take massive action
Explore the various pricing models used in preparing proposals
Learn methods of how to keep the team focused on the delivery goal
Develop negotiation skillsets to gain the organization’s objectives
Set up and operate disciplines required to monitor and control projects
Understand the important aspects of contractor price and cost analysis

Course Coverage:

Topic 1: Introduction to Projects- Identify Outcomes and Plan for Achievement:

What is a project?
Benefits of project management
Why do some projects fail?
What makes you a ‘Master’ of project management
Project team and leadership
What is the team approach
Roles in and around projects
The importance of knowing your outcomes
Project planning
Handling uncertainty
Decision analysis under risk
Defining project success criteria
Planning issues
Elements of a great project plan

Topic 2: Monitor and Control Achievements:

Organize for Success and Gain & Maintain Commitment
Understanding interpersonal project team dynamics
Empowerment and Effective delegation
Data, information and knowledge management
Integrating project scope, time and cost
Performance measures and indicators to monitor performance
Achieving practical conflict management
Determinants of project success
Lessons Learned and creating a learning culture
Enhancing personal effectiveness

Topic 3: Contracting and Negotiations Planning

Influences on decision making
Problem-solving styles
Engaging the project team
Staying focused
Effective time utilization
Plan updating and changes handling
Take Massive Action and Stay Focused
Elements of a Good Contracting and Procurement Process
Role of Negotiation
Negotiation—What Is It?
Characteristics of a Good Negotiator
A quote is never a concrete number
The best-prepared wins
Have many issues and a BATNA
Negotiation Nuggets

Topic 4: Financial Management and Risks:

Contract Types, Payments and Implications of Contract Types
Cost and Pricing
Cost Analysis
Allocating Overheads
What is a Fair Profit
Developing “Should Cost”
Pricing Models
Types and Guidelines for progress payments
Fixed Price and Cost-Reimbursement Contracts
Economic Price Adjustment Clauses
Understanding and Using Producing Price Indexes
Invoices and Payments
Parties to Letter of Credit
Risk Assessment and Contract Risk Sharing Continuum
Managing the Risks

Topic 5: Source Selection, Contract Development and Contract Administration,

When and why to use Performance-Based Contracting
Processes for Source Qualification
Methods of Contracting and Contract Administration Duties
Developing Prequalification and Tendering Criteria and Applying Standards for Final Selection
Rules for Drafting the Contract and Contract Modifications
Terms & Conditions of the Contract
Termination and Contract Close-Out
The Critical Integration or Entire Agreement Clause
Post Award Functions - Overview and Responsibilities
Rules of Contract Interpretation

Targeted Participants:

Contracts Management Professionals
Project Management Professionals
Tendering, Purchasing, Contract Administration Professionals and Personnel
Engineering, Operational, Finance, and Maintenance Professionals
And all others who are involved in project work from simple to complex that cover the acquisition of materials, equipment, construction, and services and who are in organizations whose leadership want high levels of competency in those involved in these activities